Before the doors open
Walk the arrival route, identify the welcome point and agree a place for speakers to prepare. Test microphones and presentations with the people who will use them.
The room is part
of the conversation.
A fictional auditorium example. Replace every specification and illustration with verified information about your own space.
Auditorium example
- Room use
- Talks, presentations and moderated discussions
- Capacity
- Sample: verified seated and accessible capacity
- Room dimensions
- Sample: measured length, width and clear height
- Access
- Sample: Describe step-free routes, toilets and seating options
- Equipment
- Sample: List verified sound, lighting and display equipment
- Hire arrangements
- Sample: rates, included services and booking terms
During the program
Give attendees a clear way to ask for help. Make any changes to the schedule visible at the entrance and explain how to move between rooms.
Check the details in person.
Ask for a visit to review the actual room, access routes and event requirements before making commitments.
Prepare a venue enquiry